MONTH OF COORDINATION:
For the couple that has planned it all out, we will bring your vision to life, executing every detail so you can enjoy every moment.
Summary of Services:
Two Meetings (a month to two months before the wedding) plus venue walk thru
Timeline creation
Contract management
Day of event management from setup to teardown / and Ceremony Rehearsal
Includes 1-4 Assistants day of based on guest count
Unlimited emails and phone calls during the 1-2 month period
Detailed List of Services:
Meeting 1 – Review all the vendor contracts provided by Client and produce a very detailed timeline of the wedding day
Meeting 2 – Final walk thru and detail meeting with client at venue. Discuss, refine and document each and every detail of your final wedding day plans and answer outstanding questions or concerns.
Unlimited emails and phone calls during the 1 to 2 month period
Review all the vendor contracts signed and executed by Client
Review and proof Banquet Event Order provided by Catering Manager
Contact Vendors for arrival and end times, including strike time
Communicate venue’s policies and procedures for loading and unloading, set up and tear down
Confirm all vendor orders and quantities on rental pieces
Compile wedding day timeline detailing all activities associated with the final preparations and orchestration of your wedding day.
Distribute wedding day timeline to all vendors at least 1 week before wedding date
Negotiate additional room blocks at various nearby hotels as needed
Attend ceremony rehearsal to assist Officiant in directing rehearsal
Attend and orchestrate the wedding day arriving no later than 3 hour prior to the ceremony start time (sooner if needed) thru the end of reception, as noted on the timeline, overseeing each detail for you.
Oversee ceremony setup in accordance with agreed upon floor plan /design
Communicate with DJ/Emcee on ceremony song selections and cueing bridal party for processional
Oversee reception setup in accordance with agreed upon floor plan/design
Attend sound check with band musicians/DJ/Emcee and review the sequence and timing of all events
Orchestrate your preview of the reception before the guests come into the area and have your photographer/cinematography document the setting before the guests arrive. Depends on venue and timeline.
Beautifully arrange set up of ceremony/reception accessories including programs, seating cards, menu cards, table numbers, favors, sign-in guest book, etc.
Work with band musicians/DJ to establish timing for grand entrance, first dance, cake cutting, bouquet and garter toss, and last dance
Provide client with marriage license information
Arrange for your gift transport to car or on-site hotel room – including personal items such as champagne flutes and cake knifes, etc.
Prepare and handle final payments and gratuities to vendors
Access to online planning tool – begins when you sign the contract not just month of
Includes 1-4 Assistants on wedding day, based on guest head count