Full Planning

Summary of Services:

• Multiple meetings plus final walk thru at venue
• Schedule and Attend Vendor Meetings
• Create Full design concept and color palette
• Timeline creation
• Contract management
• Day of event management from setup to teardown / and Ceremony Rehearsal
• Includes 1-4 Assistants day of based on guest count
• Unlimited consultation via email and phone

• Multiple in person meetings to consult and collaborate with Something Lovely Wedding to discuss wedding style
• Professional advice and guidance with unlimited consultation via email and phone
• Budget creation and management
• Full design concept and color palette to fit client’s wedding style
• Schedule and attend meetings with following vendors based on client needs: Venue, Caterer, Floral Designer, Photographer, Videography, Linen Rental, Invitations, Musicians, DJ/ Band, Lighting, Cake.
• Note: SLW does not receive commissions for referrals – any discounts passed on to client.
• Complimentary mock-up of floral centerpiece by referred floral designer
• Source and secure additional rentals as needed including; Chair rental, Dance Floor, Lounge Furniture, Draping, Specialized Tabletop Settings, Transportation, and other design details.
• Provide referrals for Officiants, Hair and Make-up Artists, Tuxedos, Wedding Dress Salons, etc.
• Note: SLW does not receive commissions for referrals – any discounts passed on to client.
• Assist in wording for Save the Date Cards and Invites
• Provide ideas and purchase wedding favors and other gifting on Client’s behalf
• Attend menu selection/ banquet set up meeting with Catering Manager and Client
• Review all proposals and terms of vendor contracts
• Create wedding day timeline detailing all activities associated with the final preparations and orchestration of your wedding day.
• Final walk thru and detail meeting with client at venue. Discuss, refine and document each and every detail of your final wedding day plans and answer outstanding questions or concerns.
• Review and proof Banquet Event Order provided by Catering Manager
• Contact Vendors for arrival and end times, including strike time
• Communicate venue’s policies and procedures for loading and unloading, set up and tear down
• Confirm all vendor orders and quantities on rental pieces
• Distribute wedding day timeline to all vendors at least 1 week before wedding date
• Negotiate room blocks at various nearby hotels as needed
• Attend ceremony rehearsal to assist Officiant in directing rehearsal
• Attend and orchestrate the wedding day arriving no later than 3 hour prior to the ceremony start time (sooner if needed) thru the end of reception, as noted on the timeline, overseeing each detail for you.
• Oversee ceremony setup in accordance with agreed upon floorplan /design
• Communicate with DJ/Emcee on ceremony song selections and cueing bridal party for processional
• Oversee reception setup in accordance with agreed upon floor plan/design
• Attend sound check with band musicians/DJ/Emcee and review the sequence and timing of all events
• Orchestrate your preview of the reception before the guests come into the area and have your photographer/cinematography document the setting before the guests arrive. Depends on venue and timeline.
• Beautifully arrange set up of ceremony/reception accessories including programs, seating cards, menu cards, table numbers, favors, sign-in guest book, etc.
• Work with band musicians/DJ to establish timing for grand entrance, first dance, cake cutting, bouquet and garter toss, and last dance
• Provide client with marriage license information
• Arrange for your gift transport to car or on-site hotel room – including personal items such as champagne flutes and cake knifes, etc.
• Prepare and handle final payments and gratuities to vendors
• Includes 1-4 Assistants on wedding day, based on guest head count